To review a list of known issues we are working on please visit our Workday Finance status page. Have something additional to report? Contact askfinance@virginia.edu
To review a list of known issues we are working on please visit our Workday Finance status page. Have something additional to report? Contact askfinance@virginia.edu
PaymentWorks is UVA’s latest supplier registration system, which was launched in October 2021. PaymentWorks is a third-party business identify platform that specializes in secure transmission of online payment information.
Suppliers who register on PaymentWorks maintain a single account across multiple PaymentWorks clients. For example, many other universities use PaymentWorks today, so a supplier can manage their account information across all of their various customers.
PaymentWorks replaces Total Supplier Manager (TSM) at UVA, is integrated with Oracle to feed supplier information, and will also be integrated with Workday Financials.
UVA offers standard terms:
1.5% Net 15 via Automatic Clearing House (“ACH”) Direct Deposit Net 45 via Check
All suppliers are eligible for and will need to pick one of these two terms unless they fall into specific supplier groups, detailed in the “Additional Terms Options & Qualifications” section.
The University’s default payment terms were established at Net 45 in 2016 but were inconsistently applied across the university’s supplier/vendor base. As a result, several inequities were inadvertently created that Procurement and Supplier Diversity Services (PSDS) has been prompted by our business community to address.
In July 2021, PSDS initiated an enterprise approach to payment terms to demonstrate our commitment to equitable treatment of our suppliers. This adjustment is also part of our commitment to support a more holistic and paperless payment process through the ongoing adoption of the ACH payment method.
There are allowed exceptions to UVA’s enterprise terms:
Launch PaymentWorks Supplier Invoice Lookup Tool
If you need assistance or have questions please reach out to UVAFinance
Suppliers registered in PaymentWorks can view the status of their invoices in the Invoice section on their Profile page. If you are not registered in PaymentWorks, please contact askfinance@virginia.edu and we will send you an invitation to register. Until you are registered, please use our Invoice Lookup Tool for more information about your invoice.